Key Responsibilities

· Record and maintain financial transactions in accounting QuickBooks

· Process accounts payable and accounts receivable documentation

· Audit incoming bills for accuracy

· Create new Purchase Orders in QuickBooks

· Maintaining vendor and customer records

· Prepare basic financial reports as needed

· Assist with year-end reporting filing for registrations

· Ensure compliance with company procedures and confidentiality standards

· Digitally and physically file vendor invoices upon processing

· Scan and file both digitally and physically all receipts turned in by the employees after processing them

· Answer phone calls and greet visitors to office- address any questions, take messages or relay questions to the appropriate person

· Assist HR Manager as needed

· Provide additional supportive administrative tasks as needed

Qualifications

· Prior experience as a bookkeeper, accounting assistant, data entry clerk, or similar role

· Proficiency with accounting software (QuickBooks preferred)

· Strong understanding of basic accounting principles

· High attention to detail and excellent organizational skills

· Ability to manage multiple tasks and prioritize effectively

· Strong communication skills – written and verbal

· Proficiency in Microsoft Office (Excel, Word)

· Ability to work independently with minimal supervision

· High level of integrity and commitment to confidentiality